Configurable rules

Policy, per diem & GL

These rules drive validation, per diem, duplicate match and approval. A change rematches the open trip and any invoice immediately.

Evaluation control

Second approver is Amara Diallo on employee expense reports after the Budget Holder. It does not route TSP invoices. Currently off.

Europe per diem

Lunch (EUR)Dinner (EUR)Incidentals (EUR)No lunch after (hour)

Business rules

Meal reasonableness multiplier

Duplicate match rules · TSP vs employee claim

Prescribed default: same Trip ID, same traveller, same day, amount within ± EUR 0.05, ground transport only. Change any attribute live — then re-open the invoice.

Amount tolerance (EUR)

Exchange rates · configured ECB reference

EUR → GBP

Reporting currency

GBP

Production binds to the rate provider IPPF names in mobilisation. In this room the rate is configuration, not a hardcoded constant.

Expense categories & GL mapping

Code	Category	Receipt
TAXI	Airport Taxi	Required
MEAL	Business Lunch	Required
DECLARATION	Hosted Dinner	—
INTERNET	Internet Charges	Required
LAUNDRY	Laundry Expenses	Required
PERDIEM	Per Diem	—
AIR	Air Travel	Required
HOTEL	Hotel / Accommodation	Required
LOCAL	Local Transportation	Required